Space Sciences Laboratory IntrAnet Bulletin Board -
Old Items

• December 10, 1999 Badges and Decals: AO's, please share with the members of your organization: In the clearance procedures document just mailed to you for your organization, it is indicated that the clearing employee must have the security badge and decals from all vehicles with him/her at the clearance activity on December 15. However, if the employee will be working after the 15th, he/she should keep the badge and decals and turn them in to building 4312 upon exiting the Center for the last time. Retirees will pick up new retiree badges and decals at the time the current ones are relinquished. Thanks!
  

• December 10, 1999 Release Buyout List: Please share with the members of your organization: Monday, December 13, following the deadline for Buyout applications on December 10, the final Buyout list will be communicated to the AO's for release to their respective organizations. This activity is to ensure that we have everyone who is planning to separate, either by resignation or retirement, on our list for processing. If you do NOT wish to have you name released to your organization, please contact Patricia Caraway immediately and it will be withhleld at your request.

• December 10, 1999 MSFC Employee Timecards for Pay Period Ending 12/18/99: Due to the Christmas Holidays, time and attendance for pay period ending December 18, 1999 must be entered and certified no later than THURSDAY, DECEMBER 16, 1999 AT 2:00 PM. If there are any questions contact Trevea Stone at 544-7278

• December 7, 1999 Delegation of Authority: There will be a Science Directorate Off-site Retreat 12/8-10 in Nashville, TN for all SD01 personnel and SD department-level managers. During Dr. Rose's absence, Ms. Robin Henderson, SD10, will be acting for Dr. Rose on all matters requiring the attention of the Director, Science Directorate. Should you need to contact Ms. Henderson, you may call her at 544-1738. Dr. Rose will return to his office on Monday, 12/13.

• November 9, 1999 NEBA Rebate: Premium rebate checks are in the mail from NEBA (NASA Employees Benefit Association) Life Insurance enrollees. In order to receive the rebate, you must have been enrolled as of July 31, 1998 through July 31, 1999. The envelopes have Accounts Payable Dept. from Denver, Colorado as the return address. Please be careful and not toss these checks aside because they are difficult to have reissued.

• November 9, 1999 Buyout/Retirement Forms: Please pass along to the members of your organization:

"Business" is beginning to pick up a bit and I won't have the time to make the three required copies of all retirement applications that I receive. When you submit a retirement application, please submit THREE copies of the package (you can omit copies of the Buyout application form, the Marshall Star request form, and the Gift form). So when your package is submitted to me, it should contain a buyout application (if not previously submitted), an original retirement application and related forms AND three copies of those. It saves me quite a bit of time with each file if the copies are already there. The forms for the Marshall Star and your retirement gift should also accompany the package. Thanks for your assistance!

 

We now have four weeks to the deadline for submission of Buyout application forms and Retirement applications. If at all possible, early submission of these would assure that all applications are processed timely and payments for unused leave and buyout are deposited promptly.

CD10/Edwina Bressette
Human Resources Dept
544-8115

• November 9, 1999 Satellite Broadcast: A satellite broadcast, "How Savings Must Be a Part of Your Financial Future," will be broadcast Wednesday, November 10, from 12:00 - 1:00 to all CCTV monitors (Channel 3). This Broadcast is sponsored by the Office of Personnel Management and offers some sound advice about savings as a part of your future financial planning and retirement. From Edwina Bressette.

• November 9, 1999 TDY Travelers: Just need to pass on to your TDY Travelers that when they purchase fuel on credit cards they must buy regular gas. GSA has started billing MSFC back for the full tank of gas when travelers purchase premium fuel. We tell each traveler but some are still doing this. Thanks

• November 8, 1999 Informed Forms Update: The MSFC Forms web page was recently updated to include user access improvements. Please replace any existing bookmark with the following address:

http://starbase.msfc.nasa.gov:8000/forms/

 

The DDS shortcut and alias was also updated to reflect this change. If a shortcut or alias is located on your desktop, it will be necessary to delete it and create a new one. We apologize if this has caused any inconveniences.

 

If you are having additional problems, please call 544-HELP or the MSFC Forms Officer at 544-4512.

• November 3, 1999 Export Control in Building 4481: I've moved out of Building 4481 and so will not be providing export control review service any longer. You need to check with your Department Manager to see who is providing that service. When you give Freda Summers a publication for release, you will need to have already had the export control review done. She will not be able to process papers, etc. into the NASA system until that is done. Remember, even though I'm not in your building anymore, the Export Control laws and regulations are still in effect! Ron Koczor

• October 18, 1999 Increments for Charging and Recording Time and Attendance:

In response to employee requests, effective October 24, 1999, all types of leave (Sick Leave, Annual Leave, Compensatory Leave, etc.) may be charged in 15-minute increments. All types of duty time (including compensatory time and overtime) may also be recorded in 15-minute increments. The current requirement is for leave to be used and time to be recorded in one half hour increments. With union concurrence, the applicable sections of the collective bargaining agreements have been waived to incorporate this change. Please contact the NASA Payroll and Center Personal Services Office at 544-7278 with any questions regarding the coding or recording of time and attendance.

• October 8, 1999 Position for Deputy Director, Science:
  NASA/Marshall Space Flight Center (MSFC) - Huntsville, AL
  
  The Science Directorate, NASA/MSFC seeks to fill the above Senior Executive Service (SES) position to provide scientific and engineering leadership and management in the generation and communication of new knowledge in areas of biotechnology, materials science, space science, earth science, and space optics manufacturing technology. The Directorate conducts basic and applied research, develops enabling technologies, and administers assigned NASA programs and projects. It is in process of implementing the National Center for Space Science and Technology (NSSTC) in cooperation with other government agencies, academia, and industry. Preference will be given to applicants who have successful peer-reviewed publications and/or who have experience in leading state-of-the-art research and technology development.
  
  An overview of current research can be found at http://www.science.nasa.gov
  
  Inquiries: Dr. M. Franklin Rose, Director, Science Directorate, NASA MSFC, Huntsville, AL 35812;
  256-544-7721 or frank.rose@msfc.nasa.gov.
  
  Application: Apply under vacancy announcement MSFC ES-11-99. A full text job announcement and filing instructions are available at http://hrd.msfc.nasa.gov/JOBS/ses.html or by calling Sue Payne at
  256-544-7530.

• October 5, 1999: Training/Conference Attendance Funds: Just an informal note to keep you abreast of where we (CD20) are as far as funds are concerned. We are using the needs assessment info your groups provided us and planning all training for next year (the unplanned will take care of itself as funds allow). We have used all we have right now except for a very small amount to carry us until the end of Sept. We are, however, expecting a windfall on Sept 30 that will have to be spent overnight, so anything that we have now scheduled to begin after Oct. 1 will be obligated with what we call "forward funding" money. We cannot obligate anything for the first week or two, at least, in October simply because we won't have the money until then, so it would be too late in most cases to register that quickly for training/ conferences and spaces would probably be limited by that time anyway. Since most conferences and some training hinge on travel funds availability and since we won't have training/conference money until the first of Oct, any conference attendance forms we're holding for the first week or two in Oct. will not be approved unless you know you have travel money to pay for it. We can't obligate "forward funding" money and take it back, if you don't get approved for the associated travel (travel money will be allocated to organizations as part of the Continuing Resolution funds and probably won't be much). Clear as mud? SO, what I'm saying is we will NOT be approving conference attendance until we know that our funds are available and that you have travel funds approved; that means we must have a signed 1265 in hand from your management with "after Oct. 1" approval. If we have a conference attendance request already, and "after Oct. 1" travel approval is given, E-Mail Stephanie Elliott (4-7553) and we will so note and approve. You don't have to submit another one. - A copy of this note is being e-mailed to any persons for which we are currently holding conference attendance requests - Please pass this on to your folks so they don't think we're just being difficult.
  Sandra O. Dickerson

• October 5, 1999: Foreign Visitor Control: I got a phone call from Charlene Emmons, in the MSFC Security Office concerning foreign visitor control at MSFC. Effective immediately, only U.S. citizens (civil service and on-site contractor and research personnel) can serve as an escort for a foreign visitor to MSFC. This change will be reflected in the new Marshall Policy Guide MPG 1371.2 now in the approval cycle.

Note that at the present time, the MSFC Point of Contact can be a non-U.S citizen; only the escort must be a citizen.

If you have any questions, please call Charlene at 4-4535.

• October 5, 1999: Important Notice for Timecard Coding: **** I M P O R T A N T ****

As a result of the recent Center reorganization, changes will be required in designating the cognizant organization (COG) fields for financial documents. The attached EXCEL spreadsheet shows the information that is to be used in the COG fields for coding timecards, travel orders, and procurement documents.

It is EXTREMELY important for the new cogs to be used in coding timecards beginning with the current pay period (9/26/99 through 10/9/99). Most every employee's timecard will need to be updated with the new cogs. The COG changes for travel and procurement document will take effect on October 1, 1999. For questions regarding timecard coding, call Trevea Stone at 4-7278. Other questions should be directed to Leigh Fitzgerald, 4-7269.

http://inside.msfc.nasa.gov/INSIDE/adminmsg/announcements/cog.html

• October 5, 1999: New Rules for Use of Coffee Pots and Microwave Ovens: NEW RULES FOR USE OF COFFEE POTS AND MICROWAVE OVENS
  
  RULE CHANGES FOR USE OF COFFEE MAKERS AND MICROWAVE OVENS
  In the past 3 months a total of 38 coffee makers were found left “on” after normal working and the Fire Department responded to another microwave-oven fire caused by unattended popcorn cooking. This is the 5th such fire in less than a year. Both of these type occurrences have the potential of causing a catastrophic fire. To help prevent such an incident, the Safety, Health, and Environmental Central Committee has established several new rules for the use of coffeepots and microwave ovens:
  Coffee Makers
  Automatic timers are acceptable to help users assure coffee makers are shut “off” during off-duty hours. The shut-off timer may either be built into the unit or a separate device to which the unit’s power-supply cord is connected. In either case, equipment is Underwriter Laboratories (UL) Listed. Note: Providing this automatic shut-off feature does not relieve the user of their responsible for assuring the coffee maker is shut “off.”
  If a coffee maker is reported by security “on” after normal working hours and, the coffee maker permit will be revoked for a period of 30 days.
  Microwave Ovens
  Users shall attend microwave ovens while cooking. If the Fire Department responds to a fire in a microwave oven due to unattended cooking, the microwave oven permit will be revoked for a period of 30 days. These rules are effective immediately and are in addition to other requirements of MPG 1700.1, “MSFC Industrial Safety Procedures and Guidelines.” They will be documented in MPG 8715.1, “MSFC Safety Procedures and Guidelines” (Scheduled to replace MPG 1700.1 by 10/20/99). As with other MSFC safety rules, supervisors are responsible for enforcement.
  

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• October 5, 1999: Informed Forms: Please prepare all awards/nominations using the "Informed" Forms database - this includes all NASA Forms/Standard Forms/OGE/etc and all MSFC Forms that have already been activated in Informed. If you have not already installed Informed, please go to your DDS Folder & run Informed Setup, and start using the database. You can go into applications and create a shortcut for Informed on your desktop. These forms are mailed easily and contain the latest revision. It is also the NASA-wide system and will be the only system in use. Electronic Forms has, for the most part, become obsolete, and will be eliminated completely within a short period of time.
  

• October 5, 1999: Russia - Travel Advisory: Russia - Travel Advisory by the U.S. Department of State: On September 14, 1999, the State Department issued an updated Consular Information Sheet on Russia. The sheet contains the following statement regarding the bombings that have occurred in Russia:

"Over the past several years there have been unexplained acts of terrorism including bombings, in large Russian cities. These bombings have occurred at Russian government buildings, hotels, tourist sites, residential complexes, and on public transportation. While Americans have not been singled out in these attacks, travelers should be alert for unusual behavior, unattended luggage in public areas, and other common indicators that something out of the ordinary is in progress." (NMLO/McSweeney)

 

Russia - Important Notes to Russia Travelers: Russia Issues New Customs Declaration Form - Russia has issued a new customs declaration form for travelers coming into the country. Old declaration forms, as well as forms issued from airlines, are not accepted. The new customs declaration form requires travelers to declare a long list of items, including: medicine; mobile phones; jewelry; printed matter and other information materials; plants; animals; radioactive materials; drugs; weapons; works of art; and, cash. Regarding medicine, the Moscow Times quoted an official from the Russian Customs Service as saying that anyone taking prescription medicine should only be carrying enough for personal use, and that they should have their prescriptions with them when they leave the country. Regarding printed material, the Customs official said that what Customs officers are primarily concerned with is pornography and propaganda materials promoting fascism or racial or religious intolerance.

The issue is somewhat more complicated in regards to mobile phones. The Customs Service says that non-resident mobile phone holders must receive special permission to carry their phone into Russia, or risk relinquishing it at Sheremetyevo, or wherever else they enter the country. The Customs Service says that permission to carry the phone must come from Gossvyaznadzor (the State Communications Inspectorate). But the Moscow Times was unable to find anyone at Gossvyaznadzor who knew anything about this new requirement. Gossvyaznadzor officials told the Moscow Times that "according to Russian law, foreigners may freely carry in mobile phones, as long as they are then carried back out." Officials from Vimpelcom, Russia's largest mobile phone company, agreed with the position of Gossvyaznadzor. The Vimpelcom officials said that the customs declaration in and of itself is a kind of authorization to use the phones in Russia. But it turns out, according to the Moscow Times, that customs officials are typically reluctant to stamp the side of the declaration form where travelers declare their phones. So, as it currently stands, travelers attempting to bring in a mobile phone will find themselves in a Catch-22. If a traveler brings a mobile phone but does not declare it, then the traveler may be in violation of Russian law and may be fined. If a traveler does declare a phone, customs officials will not let she/he take it unless documentation from Gossvyaznadzor authorizing use is provided. Gossvyaznadzor will not and cannot provide that documentation because they do not know what such documentation is supposed to look like. The best advice the NMLO can offer to travelers is not to bring a mobile phone. The NMLO encourages travelers to declare all items that should be declared, including the amount of money the traveler is bringing into the country, regardless of amount. Travelers should ensure that their declaration forms are stamped by a Customs official when they enter the country. Travelers are also reminded to keep their stamped form with them during their stay in Russia so that they can present it to customs officials when exiting the country. (NMLO/McSweeney)

• October 5, 1999: Nominations - Actions: Dear SD folks: It looks like I haven't been clear enough, so I'm going to try again. Please don't be offended, but I'm much too busy to worry about being tactful at this point:

When you nominate employees for anything that requires a form (as in APPL Training) and requires prioritization by SD01, the only way a nomination will be accepted is if the form is sent in to your respective Administrative Officer and forwarded to me -- the form is used by SD01 to make sure the candidate employee meets any prerequisites and what their qualifications are.

If the form is available in Informed, use Informed. Some things are not yet available on Informed -- but check on Informed FIRST!!! If the form is not available on Informed, then use what is available.

Putting names on the CAITS Action is not going to be how nominations are accepted - that is for info only. Do the forms. That is how a nomination will be accepted.

Since we are at least 2 Admin Officers short in this Directorate, and we are all pushed to the limit, waiting until the last minute is not the way to go. The later you are, the later the nominations are going to be sent in, especially if they are incorrect, and the less chance the Directorate will have of getting their candidates in the system. It takes a certain amount of time to do "coordination" work, and since I'm supporting the largest department in the Directorate, and SD01, in addition to doing the "coordination" work, it would be best if your submits were early, done correctly, in the correct format. Please cooperate so things can flow smoothly through the river of red tape.

Janet Henderson
SD80/Administrative Officer
Building 4201/Room 500B
544-6750

• October 5, 1999: New Property Custodian: For your FYI, Sandra Marshall is now our Property Custodian, and she can be reached at: 544-4791
  

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• August 31, 1999: VoTS Presentation: You are invited to attend a presentation on NASA's Voice Teleconferencing Services (VoTS). The purpose of the presentation is to review new choices available, explain how to request a voice teleconference and provide tips on conducting a voice teleconference. The presentation length is approximately 45 minutes with a question and answer session to follow.

Date: Friday, September 3
Time: 9:00 AM OR 10:00 AM (attend either session)
Location: Building 4201, Room 505 (conference room)

Please respond with the time you can attend.

Becky Jernigan

Computer Sciences Corporation
CSOC (Consolidated Space Operations Contract)

Phone: (256) 705-9428
Email Address: Becky.Jernigan@csoconline.com

• August 31, 1999: Retirement Seminar Tapes for Lending: Edwina has tapes available now on the retirement seminar. The tapes are now in my office from the Retirement Seminar. I have 10 copies of each day's tapes for lending. CD10/Edwina Bressette 4-8115

• August 12, 1999: Bus schedule for Science Directorate All Hands Meeting -- Please get this information out to EVERYONE in the Science Directorate. Thanks

The bus pick up schedule for Monday’s SD All Hands is as follows:
-Buses will begin runs at 1:15 and will continue until everyone has been picked up and delivered to the Sparkman Center Auditorium. Sites for pick up are: 4201 (south loop area); 4481 (west end); and 4487 (main entrance)

-Buses will also be at the Sparkman Center to bring people back starting at 4:00. Everyone needs to make sure they get on the right bus to come back. Signs will be in the windows of the buses.

-For those driving, the Sparkman Center Auditorium is on the main level of building 5304 and there is a big sign in the center of the building. To get there, take Rideout Road to Martin Road and turn left. Turn left on Burose Road and take a right into the complex area. Follow the signs.

-Remember everyone needs to be seated at 2:00. We will not have food and drink after all due to the regulations of the Sparkman Center that food and drink are not allowed in the auditorium.

• August 9, 1999: SD Administrative Officers -- Dear SD Folks - each Department/Office has an Administrative Officer assigned to assist the employees in that Department/Office. Please contact your appropriate Administrative Officer for assistance with Telecommunications, 40-Hour Tour Requests, Personnel Actions, Vehicle Ops, Center/SD Action Item Tracking, Awards, etc. I've been forwarding your requests to the appropriate AO, but in order for the AO to be aware of what is going on in their assigned organizations and make sure items are properly coordinated, you will need to contact the correct AO FIRST. If your AO is unavailable, please do contact the other AO's for assistance -- we will all be glad to help. I've listed the Departments/Offices and the AO assigned to support each area so you will know exactly who to contact. Thanks - jh

• August 5, 1999: Web Mail Users: Please change your bookmarks to this address: https://sd.msfc.nasa.gov/exchange
  GHCC users should continue to use http://issmsg2.msfc.nasa.gov/

• July 19, 1999: All Hands Date Change: Science Directorate's All-hands Meeting with Mr. Stephenson will be held August 16, 1999, 2:00 p.m. - 4:00 p.m. in the Sparkman Center.

• July 13, 1999: ISO Websites -- Please Bookmark: It will soon be ISO Audit Time - there will be an Internal Audit at the end of July, with the "real" audit in August. We definitely do not want to be the reason why MSFC is not certified -- so here are a few little items to remember.
• The MSFC Quality Policy is: To provide quality products and services to our customers.
• The Center ISO Representative is: Mr. Sidney P. Saucier, Associate Director for Management, DE01
• The Science Directorate ISO Representative is: Mr. Donald Thurman, SD80
• The MSFC Directives System: Marshall Policy Directives (MPD), Marshall Policy Guides (MPG), Marshall Work Instructions (MWI), Organizational Issuances (OI).
• Who is the Quality Records Custodian for your organization? If there isn't one, there should be one named asap and you need to know who it is.
• ISO Web Sites that you need to bookmark:
• Center ISO Web Site: http://iso9000.msfc.nasa.gov:9001/index.html
  You can get all the information you need, and more, on ISO at this site, plus links to other sites such as Correct Action System, MSFC Integrated Document Library, presentations, etc.
• MSFC Integrated Document Library: http://inside.msfc.nasa.gov/MIDL/
  You need to go into this site & make sure you can navigate -- find directives, do searches, etc.
• Science Directorate ISO Web Site: http://masterlist.msfc.nasa.gov/sd/
  New site - just developed for the Science Directorate.

Please bookmark the above web sites. Thanks - jh

• July 13, 1999: Requests for Speaker Phones: I've been getting requests for speaker phones -- speaker phones must be approved by the appropriate organizational supervisor from now on -- not the telecommunication coordinators. I'm going to have to disapprove any requests I receive for speaker phones from this point forward. I've gone ahead & approved several during this interim period of getting processes in place and if a manager told me it was ok, but I think it's time we started doing the requests correctly. The Administrative Officers/Telecommunication Coordinators will still approve regular phones.

The rules are that speaker phones are allowed for Managers, Group Leads, etc. but those requested for non-supv. or contractor employees must be approved by at least a Group Lead & have a strong justification. Just cause they want one for day-to-day business won't do it. So give a very good reason.

 

So, in the future, when you fill in the approver block, make sure you put in the appropriate supervisor's name -- not mine or Ernestine Cothran's because the request will be disapproved and you will have to resubmit it correctly. If you have any questions, give me a call - since I made sure you all have my name & number! jh

• May 24, 1999: Vehicle Decals June 1: On June 1, 1999, Redstone Arsenal will commence a 100% decal check of all vehicles entering the Arsenal. All employees are advised to check their vehicle decal to make sure it is properly displayed and the decal is current. If you require a new decal, you must go to Building 4312, between the hours of 7:00 a.m. and 4:00 p.m., weekdays. If you are unsure, please call 4-4758 or 4-2090.

Decals must be affixed to the window on the lower left corner driver's side. Decals cannot be affixed to a piece of plexiglass or other object that allows it to be removed from the vehicle. If you are a contractor, the small piece containing the year expiration, must be affixed to the side opposite the NASA meatball.

 

To avoid unnecessary delays on June 1, NASA Security Guards are now making courtesy inspections of MSFC parking lots. If your decal is expired or improperly displayed, the guard will leave a notice.

• May 12, 1999: Constructive Travel - Preparation of Orders: In an effort to streamline the travel process (and eliminate another sheet of paper), we will no longer be requiring the constructive itinerary sheet provided by the American Express Travel Office. Until now we have required that the itinerary be included with the voucher in order for the voucher comparison to be performed. If the itinerary was lost or not included with the voucher then it delayed preparation payment of the voucher. Also, when the itinerary is lost, American Express is not suppose to be re-creating constructives.

Staring immediately, include the constructive information on the travel orders. This will serve as the itinerary needed for preparing the constructive voucher. Below is an example of what should appear in Block 16 of the travel orders (Block 18 of foreign orders):

TDY Begins: 3/16/99, 5:30 p.m.

TDY ends: 3/18/99, 2:00 p.m.

Constructive Airfare: $278

 

The Travel Pool which has been established to support MSFC travelers and secretaries has been informed of this procedure and will be preparing the orders as described. Again, the change will eliminate the need to return vouchers for the constructive itinerary sheet and expedite the voucher payment.

 

If you have any questions regarding the procedure change, please give Tina Walker 4-7291 a call!

• May 3, 1999: Travel Pool (Infinity Contractor) Ready for Operation: The The TDY support service Travel Pool is ready to begin preparing travel orders and vouchers. The service pool will be utilized to prepare the orders, make your reservations through American Express Travel Office, and then prepare the travel voucher after the TDY has been completed. The services being provided by the Travel Pool should ease some of the workload on administrative officers and secretaries. The Travel Pool is made up of the following personnel:

Once the reorganization for MSFC has been completed, each of the above Travel Pool staff will be assigned to a directorate. Currently, any orders or vouchers which need to be prepared should be forwarded to the lead, Joyce Griffin, and she will make assignments. A central E-mail address is also being established to simplify the mailing of documents. We will forward the E-mail address as soon as it is available.

The attached forms can be used when supplying information for travel orders to the Travel Pool

Travel Order Worksheet

Travel Pool Process as of March 26, 1999

• April 29, 1999: Move Info:

1. Dr. Rose has signed off on the To/From Chart
2. Move your personal items that will not fit into a sealed box YOURSELF. Special arrangements will be made for oversize items (call 4-help). Put the things you want moved by the movers in a sealed box. MSA's can order boxes for you if you do not have any in your area -- and they are being provided "free of cost", as in you do not need a table code.
3. DO NOT MOVE YOUR PHONE YOURSELF. Put a piece of masking tape on your phone & mark it with your phone number and From: XX To: XX (If it was me, I'd put my name on it as well).
4. Put a piece of masking tape on each piece of your ADP equipment and mark it with your name and From: XX To: XX (If it was me, I'd write down all my NEMS numbers in case your items become "misplaced")
5. Don Thurman is passing out labels -- these should be put on your boxes (NOT FURNITURE, ADP, PHONES, ETC. THEY DO NOT COME OFF!!). Put 3 on each box - one on the top and on two sides. (3 labels per box).
6. Copy machines will not be moved.
7. Chairs will not be moved unless they are orthopedic chairs.
8. Return your keys to your Key Coordinator -- Send him/her an e:mail telling them what your new requirements are.
9. Tape keys to furniture to the furniture, and write "keys" on the tape.
10. Label 24 (Locked/Secure) doors should be unlocked and remain unlocked May 26 thru June 1 (I'm not too fond of this idea, but that's what we were told).
11. Existing furniture in offices will be used unless you are a high enough level to request something different.
12. Existing data/phone drops will be used.
13. No new walls, additional electrical outlets, new carpet or other refurbs -- you'll have to live with what you get for a while.

All this and more is on the Inside Marshall Move Website. Hope this helps for those of you who are moving.

Also, we have given info to the mail room on everyone's new org codes and the to/from move and have told them that the move will take place toward the end of May, so they will honor all "old" org codes until then. And Payroll and the CFO is working to make sure all the Timekeepers and Certifiers are in the "system" aka CACS so we can still get paid.

• April 28, 1999: Center Re-organization Transition:

The following guidelines are to be used in transitioning to the new Center Organizational Structure.

Time and Attendance:

The time and attendance distribution system (TADS) will be changed during the same pay period that new organization codes become effective. Key points are outlined below.
· The new performing organization, routing code, timekeepers and certifying officials will be loaded once the Personnel Office has processed these actions. This will be during the period that your new organization code becomes effective. The new organizational designation should also be used in the labor codes.
· If everyone from an organization does not move to their new organization at the same time, a timekeeper and certifying officer should remain with the old organization until all new organizations are in place.
· If supervisory slots have not yet been filled, an alternate certifying officer can certify the time cards. This could be a team lead or group leader from another branch within the new office or a manager/supervisor in the new organization.
· If there are questions regarding leave, overtime, compensatory time, etc., it is recommended that supervisors coordinate with the managers and supervisors from the 'old' organization.
· If you have difficulty locating particular individuals in TADS or have other questions, please contact Trevea Stone at 544-7278.

Travel:

The new organizational codes should be used for travel beginning with the period that your new organization codes take effect.

Any orders issued under the old organization codes will be processed against that DCN and the old organizations travel allotment.

Travel allotments are being established for the new organizations. Questions regarding the travel allotments being transferred to your new organization should be directed to Mike White at 544-0127.

Procurement Funds:

The managers for the new organizations or their designated representatives need to contact the Financial Management

• March 17, 1999: MSA & ESA Announcements: There is currently a GS-07 with GS-08 potential MSA announcement out on the board, and there will be, if not already, a GS-07 MSA announcement out soon. The selection lists for these announcements will be used to fill vacancies created throughout the Center due to the restructure, not just for the organization listed on the announcement, so do not hesitate to apply for these positions.

• March 1, 1999: ES81 Monthly Division Meeting: ES81 Monthly Division Meeting has been rescheduled to Thursday, 03/04, 9:30 a.m. (for this month only).

• March 1, 1999: Rebroadcast of All Hands Meeting: There will be a rebroadcast of Mr. Stephenson's All Hands meeting on Wednesday, March 3, 1999, at 2:00 p.m. on CCTV.

• March 1, 1999: NASA Online Supply Catalog (NOSC): "NASA Online Supply Catalog (NOSC) will not be available due to Year 2000 compliance testing on the following dates March 1, 6, 7, and 8.

• February 25, 1999: ISO Surveillance Results:Again MSFC has risen to the occasion!! National Quality Assurance, USA (NQA) has recommended MSFC for continued Registration to ISO 9001.

The findings of the audit were as follows:

Major Non-Conformances - 0

Minor Non-Conformances - 4

Observations - 5

Carryovers (from the last surveillances) - 0

 

I would like to commend and thank each of you who supported this highly successful effort that contributed to MSFC maintaining its ISO 9001 Certification. Needless to say, Certification is most important to our Center. Each of you did an outstanding job in the preparation for the audit and those who were interviewed are to be commended. To maintain our Certification and meet our NASA goal, NQA will return in August 1999 for the next surveillance audit and every 6 months thereafter.

Due to the success and benefits of ISO at MSFC, the Marshall Quality Council has decided to increase the scope of our Registration to all employees and activities conducted by MSFC, including our Resident Offices. Our goal is to be fully registered to ISO 9001 by May of 2000. I look forward to working with you to meet this goal, and I am confident that MSFC will meet this challenge as we have done in the past.

Again, thank you for your outstanding effort. e-mail message from Sid Saucier February 25, 1999

---

• February 23, 1999: Phone Number 544-HELP Change: Service provided to users calling MSFC phone number, 544-HELP, has been modified to include access to the MSFC Safety Hot Line. Effective Monday, March 1, 1999, phone number 544-HELP (544-4357) is available to access MSFC Security, MSFC Safety Hot Line, MSFC Taxi Service, Facilities Work Request Desk, Centerwide Announcements, MSFC Directory Assistance, and the MSFC Customer Help Desk. This new menu of services rearranges the options. When anyone calls 544-HELP, the following voice menu will be announced:

Marshall Space Flight Center Customer Help Line. Please make your selection at any time.
Press 1 for Security
Press 2 for MSFC Safety Hot Line
Press 3 for Taxi
Press 4 for Facilities Work Requests
Press 5 for Marshall Announcements
Press 6 for Directory Assistance.
Press 0 to speak to a NASA Information Support Center specialist

• The direct numbers for Marshall Safety Hot Line (4-0046), Marshall TAXI (4-TAXI), Facilities Work Order Help Desk (4-3919), MSFC Announcements (4-6262), and Directory Assistance (0 or 4-2121) will remain active for those people who wish to use them.

• February 2, 1999: SSL Policy on Published Papers That Were Not Cleared:

(a) The author may enter them into the Metrics Database.

(b) The publications will not be included in the Annual Technical Memorandum; Center policy REQUIRES all publications be cleared through the official process (Freda has a copy of this process if needed). For those authors not following this process, please note you are in violation of MSFC established process for paper clearances and also in violation of NASA policy for EXPORT Control. Please emphasize this within your Division. I also recommend you involve your Management Support Assistants in becoming aware of the policy (I feel they are already) and get a process in place where they can provide support to the scientists in the clearance process.

• February 1, 1999: Proposal Database Update: Please review and update the attached Excel 3.0 file containing the 1998 SSL Proposal Database. If you have changes, please send them to Ron Koczor before the end of this week. If you cannot handle Excel files, let me know and I'll send you a hard copy.

• January 19, 1999: Army's Environmental Presentation: The Army's environmental presentation is scheduled for February 22, 1:00 - 2:00, Conference Room 107. This is the follow-up meeting to the NASA presentation relative to our building, water, etc. Seating may be limited because of the size of the conference room; however everyone interested is invited.

• January 19, 1999: ES01 Staff Meeting: The ES01 Staff Meeting will now begin at 11:00. This is a permanent move since the EA01 Staff Meeting goes to 10:30.

• January 19, 1999: TDY Travel: Please notify your personnel that the requirement for memorandums to travel over 150 miles on TDY has been extended to 450 miles effective immediately. This is for Civil Service Personnel only. Any questions, please call Charles Thomas at 544-4565.

• January 14, 1999: Road Closure: Martin Road will be closed to Through Traffic due to excavations across the road beginning Friday, January 15th at 6:00 p.m. and lasting until Tuesday, January 19th at 6:00 p.m. All Traffic will be Detoured onto Beacon Street just in front of 4610 while Martin Road is Closed. Martin Road will reopen no later than 6:00 a.m. on Tuesday the 19th.

• January 13, 1999: ISO 9000 Internal Audit: There will be an internal audit of ES held January 26, 27, & 28. Please be prepared.

Important URL's:

The Space Science Laboratory ISO 9000 Information: http://science.msfc.nasa.gov/ISO9000/default.htm

 

The ISO 9000 Document Library address: http://128.158.150.35

 

The ISO 9000 Web Site for MSFC: http://iso9000.msfc.nasa.gov:9001/index.html

Suggested Action for Preparation for NQA Surveillance Audit
February 22 - 24, 1999

 

The audit will look at elements:
-1* Management Responsibility
-4 Design Control
-5** Document and Data Control
-11 Inspection, Measuring, & Test Equipment
-13 Control of Non-Conforming Product
-14* Corrective and Preventive Action ( Including specifically the status of
NCR's from the last audit)
-16** Quality Records
-17* Internal Quality Audits

*Audited at every surveillance audit
**An inherent part of any audit

1. Everyone in the lab should once again make sure they can access the documents in both the ISO Document Library and the ES Homepage. Both have had some changes made to them, so people should assure they can get to these two libraries and make sure they can open the documents in them. Because you have done it in the past does not assure you can do it today.
2. Since we interface with design, and NQA is auditing design control, everyone should take a look at our Organizational Work Instructions to assure they still reflect they way are working, and to ask ourselves what objective evidence we have to show we do it that way.
3. Remind everybody in the lab that the ISO Management Representative IS NOT Bob Schwinghamer any more. It is now SID SAUCIER.
4. Suggest that everybody go the ISO Home Page (you can get there from Inside Marshall or from the URL sent earlier today) and in the center column of the page look under Corrective/Preventive Action and click on Corrective Action Trifold for a quick review. Then, still in the center column under Helpful Hints click on Audit Preparation Questions & Answers.
5. Do these things NOW, and then conduct an internal audit of the Laboratory the week of January 25 using the auditors we have in the lab. That would give us three weeks to clean up any problems we find before the NQA audit.
6. Our internal audit should concentrate primarily on Design Control, Calibration and Metrology, Corrective and Preventive Action, Document and Data Control, Quality Records, and our OWIs since those are the areas that we are most likely to be asked about during the NQA audit.
7. It should be made clear to the lab employees that the only reason for the self-audit is to help ourselves and each other get ready for the NQA Surveillance Audit. Non-conformance will be identified but no formal closure will be required. The self-assessment results will go forward to the Management Representative and Center Director (since the Center Director is the one who directed the self-assessment), but only in generalities. If there are areas where all organizations have problems, the ISO Implementation Team will put together some quick Centerwide training.

• January 12, 1999: QMS DOC. REVIEW: MSFC-P09.1-C09, SOFTWARE QUALITY ASSURANCE
  REQUIREMENTS FOR MSFC PROJECTS: The following QMS doc. is accessible for review/disposition by the DCB. Reviewers should submit comments to Roslin Hicks (544-7795).

Doc. No.: MSFC-P09.1-C09
Doc. Title: SOFTWARE QUALITY ASSURANCE REQUIREMENTS FOR MSFC PROJECTS
Rev.: Baseline
Draft No.: 1

The doc. is to be dispositioned by 01/29/1999.

• January 11, 1999: New ISO 9000 Management Representative: The new ISO 9000 Management Representative is DE01/Sid Saucier

• January 11, 1999: MSFC Employee Timecards for Pay Period Ending 1/16/99: All timecards for the pay period ending January 16, 1999, must be entered and certified no later than Thursday, January 14, 1999 at 2:00 p.m. This is due to the Year 2000 testing being performed during this weekend. If there are any questions contact Trevea Stone at 544-7278, or Kenneth King at 544-7328.

• January 8, 1999: MasterCard Notice:

TRAVEL CARD BILLING NOTICE: We have received information from NationsBank that bills for the new MasterCard travel cards have been delayed. At the present time, it is estimated that initial bills will be sent out around the end of January and are to include all charges incurred since November 1998. Because this is an operational delay caused by NationsBank, however, there will be no penalties assessed.

 

TRAVEL CARD ACTIVATION REMINDER: All travelers are reminded to call the NationsBank toll free number to activate your new travel
card before going on TDY. Some travelers are experiencing problems with the new cards
because they have not been activated. To activate your card, please contact NationsBank at
1-800-311-7810. You will need the activation number provided in initial mailing for the card. If
you no longer have the code number, please contact Susan Thomas at 544-7343 and she will
assist you in activating the card.

 

We appreciate your assistance in these matters. If you have questions, please call Susan Thomas at 544-7343.

• January 8, 1999: PER DIEM RATE AND TRAVEL ALLOWANCE CHANGES FOR CALENDAR YEAR 1999
  Updated per diem rates for the Continental United States have been received from NASA Headquarters and will be effective January 1, 1999. The changes are numerous and travelers are encouraged to verify rates prior to departing on TDY to assure they are aware of the correct rate. The new rates have been updated in the Automated Travel Voucher (ATV) table and will be available on January 6, 1999. The rates can also be viewed on the CFO Homepage or 'Inside Marshall Web page under Travel/Transportation. Rate comparisons for some of the key TDY locations are:

In addition to rate changes, there are some significant changes in allowable TDY charges. These are:

Lodging Taxes: Taxes on are no longer a part of the lodging amount. Taxes on hotels, motels, etc. will be paid as a separate item in the "Other Section" of the Automated Travel Voucher (ATV)

Laundry and Dry Cleaning: Expenses for laundry, cleaning, and pressing of clothing while in an official travel status for four consecutive nights is now allowable as a separate expense. In the ATV system, these costs should be claimed in the "Other Section"

If you have questions regarding the above changes, please contact Susan Thomas at 544-7343 or Kaethe Buford at 544-7312

• January 7, 1999: MANDATORY MSFC Security Awareness & Education Briefings: The Protective Services Office (AP01) as a part of an on-going federal workplace security program will conduct a series of Security Awareness and Education Briefings January 11-26, 1998 in Morris Auditorium. All Center Employees and on-site Contractor personnel are required to attend one of the sessions indicated below. Employees can attend the one-hour session as their schedule allows. The auditorium seats approximately 388 people, therefore attendance at each session will be on a first-come first-served basis.

• January 7, 1999: Army Environmental Management and Planning Office Meeting with SSL: A meeting has been scheduled where the Army Environmental Office will continue discussions started with the MSFC Environmental Office on the Environmental Superfund Sites on February 2nd, 9:30 a.m. to 10:00 a.m. in Building 4481, Conference Room 107.

• January 7, 1999: NASA/MSFC Acronym List Updates: The contact for the NASA/MSFC Acronym List, Susan James, is requesting updates/corrections to be submitted now through January 29, 1999. You can e-mail or call (544-7940 Susan with changes.

• January 7, 1999: Headstart Program event in May - Volunteers needed: Last year ten or so folk from the lab helped me out with a bunch of Headstart Program kids over at the picnic grounds. What we did was break up into groups lead by an SSL person, who talked about how rockets worked and helped the kids play with water bottle rockets. We had a couple model rocket launches to start off and close the activity. I think everyone, adults and kids, had a great time. I've been asked by the Equal Opportunity Office to put on the same event for the kids this year. Seems the Madison County Headstart people ask specifically for the same thing as last year. I have said that I would do it again, but I can't do it without help. If you are interested, please drop me Dennis Gallagher an e-mail or talk to me (544-7587). When we have a group together we can talk about how to do it better or differently.

• January 4, 1999: Blue Cross/Blue Shield Representative Visit: The Federal representative from Blue Cross/Blue Shield will be at the Center on Wednesday, January 13th, from 9:00 - 11:00 a.m., Building 4200/Room 324 to assist employees with questions and claims.

• January 4, 1999: Classes to be held Immediately: Writing Performance Based Statements of Work - January 11 & 12 from 8 - 4:30 in Room G-21 of Building 4200. Enrollment via AdminSTAR.

• January 4, 1999: QMS Doc. Review: MSFC-P19.1, Servicing: The following QMS doc. is accessible for review/disposition by the DCB. Reviewers should submit comments to their representative.

Doc. No.: MSFC-P19.1
Doc. Title: SERVICING
Rev.: A
Draft No.: 2

 

The doc. is to be dispositioned by 01/18/1999.

 

Contacts:
Gary McGriff 544-9097
Brenda Bailey 544-1889

• December 11, 1998: Parade to Honor STS-95 Astronauts: A parade to honor STS-95 astronauts is scheduled from 2:30 - 3:30 p.m. Tuesday, December 15, in downtown Huntsville. All Marshall employees are encouraged to participate in the parade scheduled from the Von Braun Center to the Madison County Courthouse. Participants should meet at 1:30 p.m. on Lowe Ave.(by the Hilton Hotel). Administrative leave will be granted to those employees attending or participating in the parade. Contractors may voluntarily participate with their company. For more information contact Rosa Kilpatrick at 4-0042 or Angela Story at 4-0632.

• December 11, 1998: Hand Carrying Property Overseas: When you plan to carry your laptop computer (or any NASA-owned equipment) overseas, it is not sufficient to get your property manager to sign a Form 892, Property Pass. You must handle this as an export and fill out appropriate forms, including the ECIS, export declaration, etc. Be aware that some software which may be on your laptop may be restricted, in which case you must include it in your declaration. Also, if you have Gov't equipment at home on "home loan" for an extended period you must still fill out export documents to take that equipment overseas. If you have any questions, please contact Ron Koczor at 544- 3078.

• December 9, 1998: MSFC Employee Timecards for Pay Period Ending 12/19/98: Due to the Christmas Holidays on December 25, 1998, time and attendance for pay period ending December 19, 1998 must be entered and certified no later than Thursday, December 17, 1998 at 2:00 p.m. If there are any questions, please contact Trevea Stone at 544-7278 or Kenneth king at 544-7328.

• November 25, 1998: Travel Card Update: 1998 SSL Highlights has passed science review and has been posted at the following sight:

http://science.nasa.gov/newhome/headlines/1998_highlights/

• November 25, 1998: Travel Card Update: The mailing of the new travel MasterCards has been delayed. We received word from NationsBank that the mailings are in process and that some Centers are beginning to receive their cards. We are hopeful that MSFC employees will receive their cards later this week. If you receive your card but have not received the Personal Identification Number (PIN) before you travel, you can call the NationsBank Government Card Services unit at 1-800-472-1424. They will provide a PIN and allow you to change it over the phone. The delay in mailing the cards to travelers has also caused delays in setting up your travel profiles for direct billing to your card. If you plan to travel in the new few weeks, please allow some additional time in picking up your tickets so the American Express Travel Services can change your profile for direct billing to your new card. We are sorry for any inconvenience these delays have caused. We will keep you apprised of additional information as it becomes available.

• November 2, 1998: Science and Technology Research at Marshall: In the National Interest Nov 2 Presentation to Mr. Art Stephenson, Director, Marshall Space Flight Center

• November 2, 1998: Reminder: Due to the Veterans Day Holiday on November 11, 1998, time and attendance data for pay period ending November 7, 1998 must be entered and certified no later than Friday, November 6, 1998, at 2:00 p.m. If there are any questions, please contact Trevea stone at 544-7278, or Kenneth King at 544-7328.

• October 29, 1998: MARTS Code for Book of Life: MARTS Code Change

• October 28, 1998: NOTICE TO ALL EMPLOYEES: A memorandum* from the NASA Inspector General's office concerning unnecessary use of color in NASA publications is attached for your review. The memorandum cites examples demonstrating the significant difference in cost for use of black & white versus color printing. Applying the examples across NASA one can understand the concern. While the advances in technology have increased the accessibility of color in desktop laser printers and copiers, the cost is still greater than printing the same product via black and white methods. The NPG 1490.5A, paragraph 3.9 http://techinfo.msfc.nasa.gov/reproduction sets forth the criteria for using color in presentations and publications. Every employee should review and adhere to this criteria. Our revised MPG will be issued very soon. Please take a few moments and familiarize yourself with this document. If you have questions concerning printing and the use of color, please contact Becky Caneer at 544-4505 or Kim Narmore at 544-4520.
  * http://techinfo.msfc.nasa.gov/reproduction/IG_LETTER.pdf

• October 19, 1998: All Hands Meeting: There will be an All Hands meeting in Morris Auditorium on Tuesday, October 20, at 9:00 - 10:00 a.m. Mr. Stephenson will be speaking to all employees, followed by questions/answers from the audience. The Meeting will also be broadcast Centerwide via CCTV.

• October 19, 1998: Metrics Database "Suggestions Box": The set of comments received through the Metrics Database "Suggestion Box" has been assembled and put into HTML form so that you can read it. These comments may be accessed by clicking here. Comments and suggested improvements are still welcome.

• October 13, 1998: Travel Status: Travel orders are being processed for those leaving today (10/13 or tomorrow (10/14). At this time, travel orders are not being processed for trips beginning Thursday or later; that will change if the CR is extended or the budget is signed. No funds are available for conference fees at this time because conference travel is not considered top priority travel under a CR. However, conference attendance is being approved with the understanding that the attendee pay for the conference with his/her American Express government credit card, if possible. Hopefully, funds will be available by the time the bill arrives. The attendee is always responsible for paying the conference fee up front and claiming reimbursement on the voucher. It is possible that reimbursement may be delayed under the present circumstances. If I receive additional information or the travel status changes, I will let you know. If you have any questions, please call. EA02/Mary Spaulding at 4-6652.

• October 2, 1998: Center Director's Visit to SSL: Mr. Stephenson will visit SSL on Monday, October 26, 2:00 - 4:00 p.m. I asked Mildred if he (Mr. Stephenson) expected a tour/presentation. She said, that she didn't have any direction, but that it would probably be much like the visit that we recently did with Mr. Taylor and Mr. Kennedy. I have reserved conference room 107. Sandy Cothren 4-7579.

• October 2, 1998: MSFC Employee Timecards for Payperiod Ending October 10, 1998: Due to the Columbus Day Holiday on October 12, 1998, time and attendance data for pay period ending October 10, 1998, must be entered and certified no later than Friday, October 9, 1998 at 2:00 p.m. If there are any questions, please contact Trevea Stone at 544-7278, or Kenneth King at 544-7328.

• October 1, 1998: ALL SSL EMPLOYEES: The talk by Environmental Office representatives on the Cleanup Program will be from 9:00 - 9:30 am on Tuesday, October 6th, in room 107. The regular ES81 Staff Meeting will follow immediately. If you are interested in the discussion, please attend. If there is not room fro everyone, a 2nd session will be scheduled.

• October 1, 1998: NASA On-Line Supply Catalog: The NASA On-Line Supply Catalog is now available for order processing. If you have any questions, please call Debbie Scrivner at 4-5662.

• September 30, 1998: Travel Money for October 1 - 9 is Spent: The Center's Travel funds for the October 1-9 Continuing Resolution period have been depleted; NO MORE TRAVEL ORDERS will be processed for this time period. If Travel Orders were submitted from your organization today, you should check with Mary Spaulding (4-6652) to see if they made the cut.

• September 30, 1998: New Date and Time for Astrobiology Meeting: The Astrobiology meeting will be held on Thursday, October 8, 1998, 2:00 p.m. to 3:30 p.m. in Space Sciences Laboratory Building 4481, Conference Room 369. If you have any questions, please contact Richard Hoover at 544- 7617.

• September 30, 1998: Program Management and Control Courses: There will be several Program Management & Control (PM&C) classes taught at MSFC during the October 1998 - February 1999 time frame. All classes will be limited to 30 participants and names will be taken on a first come basis. No training request form will be required for the classes. Interested employees may register via AdminSTAR. Stephanie Elliott will be the point of contact for these courses. Please contact Stephanie at 4-7553 if you have additional questions.

Course Title	Date	Location	Time
Fundamentals	TBD
Project Planning & Scheduling	Oct 6 - 8	4200/G-21	8:00 - 4:30
Work Breakdown Structure	Nov 17 - 18	4200/G-21	8:00 - 4:30
Earned Value Management	Jan 26 - 28	4200/G-21	8:00 - 4:30
Parametric Cost Estimation	Feb 9 - 10	4200/G-21	8:00 - 4:30
Configuration Management	Feb 23 - 24	4200/G-21	8:00 - 4:30

• September 30, 1998: Publication/metrics database for SSL Scientist and Engineers: Within the next 3 weeks, Greg is scheduled to brief our new Center Director, Art Stephenson, on SSL’s research and capabilities. Part of this will be a publication/metrics data package for each SSL scientist/engineer. This will be printed from the Metrics Database. Freda and Tracy are working to get all the old publications entered. Tracy will be meeting with each of you individually to ask you to review/redline the publication list. Please take a few minutes to update your total metrics for this year. The only data Freda and Tracy are entering is past publications. If you have any questions, please call Ernestine (4-0649), Tracy (4-4547), or Freda (4-2509).

• September 29, 1998: ACTION: The Message Titled "What's new": The message titles "What's new" is the mechanism used to inform everyone at the Center when one of the ISO 9000 procedures are out for review. These procedures directly effect how we do business, and the Document Review process gives everyone a chance to comment on how the procedures should be written. These messages are not being ready by everyone in the lab, and thus Roslin Hicks is not receiving any comments. All comments should be forwarded to her!

• September 28, 1998: Travel for October: Overseas and conference attendance travel orders for the month of October should be submitted ASAP! Travel Funds will be limited, and orders not submitted early may be disapproved due to lack of available funds. Also, Mr. Taylor wants a justification for each trip. If you have any questions or problems, please call EA02/Mary Spaulding at 544-6652

• September 25, 1998: Correspondence for Center Director's Signature: Effective September 28, the correct signature block for correspondence for the Center Director's signature will be:

A. G. Stephenson
Director

 

Please ensure that any CAITS actions due after today for the Director's signature are prepared for his signature (some of these actions may have been issued for Ms. Griner's signature). Also until further notice, correspondence prepared for Mr. Stephenson's signature will require concurrence by both DE01 and DD01. Please include DE01/Sidney Saucier and DD01/Carolyn Griner on the concurrence sheet (MSFC Form 1407).

• September 24, 1998: ISO 9001 Registrations: MSFC has finally received the two ISO 9001 Registrations through our registrar, NQA. The registrations are from ANSI-RAB (United States Accreditation Body) and RvA (The Dutch Council for Accreditation, highly recognized in Europe). We have also received some registration plaques. I invite you to visit the main lobby in building 4200 to see the certificates as well as the ISO 9000 display. You may view copies of the certificates on the ISO 9000 homepage http://iso9000.msfc.nasa.gov:9001/index.html. Plaques will be handed out during a Center Director’s staff meeting and will be on display around the Center soon. Several benefits have already been realized as a result of ISO 9000 and it is our goal to increase our scope in the near future to involve additional organizations and activities here at MSFC. The ISO 9001 Management System has been an excellent approach for us to improve our processes, become more efficient, instill more discipline, and demonstrates that MSFC is committed to providing quality products and services to our customers. Our MSFC employees have once again risen to the occasion, and you are to be commended.

• September 18, 1998: ISO 9000 Audits: The Internal Audit for Element 4.11 (Control of Inspection, Measuring, and Test Equipment will be held during the week of Monday, September 21. Since we will be doing so many internal audits in the future please go to the ISO 9000 web site for future audits:

http://iso9000.msfc.nasa.gov:9001/index.html

 

• September 15, 1998: Computer Support Personnel Reassignment: Effective immediately, Mr. Kenneth Haynes/CSC will no longer be providing Computer Systems support/engineering to the Space Sciences Laboratory (Building 4481) as he was reassigned to exclusively work with the Microgravity Electrostatic Levitation project, effective September 15, 1998. Until another individual of Mr. Haynes experience can be located and assigned to support the Space Sciences Laboratory (possibly late October, or November), your CSC support/engineering staff will be comprised of:

Name	Building 4481 Room	Telephone	Pager
Ms. Sharon Ing	423	544-3857	1124
Mr. Marc Battle	427	544-3629	1155
Mr. Ken Harris	423	544-9197	551-8513
Mr. Robert Dean	427	544-7668	0854
Mr. Gary Tom	423	544-3727

As always, feel free to contact your Space Sciences Laboratory CSC On-Site Manager:

 

Mr. Edward Myszka

Building 4481, Room 437

Phone: 544-1032

Pager: 1211

• September 10, 1998: Amnesty Day: The next "Amnesty Day" is scheduled for Monday, September 14, from 9:00 a.m. until 2:00 p.m., on the north side of Building 4481. Please try to gather up all the chemicals that you don't need or want to keep and turn them in with no questions asked.

• September 10, 1998: NASA Administrator to Brief Employees September 11, 1998: NASA Administrator Dan Goldin's briefing to employees in now scheduled for 9 a.m. Friday, September 11 in Morris Auditorium. Employees are encouraged to attend and to participate in a question and answer session after the briefing.

• September 10, 1998: Combined Federal Campaign (CFC): Please mark your calendars for the 1998 Combined Federal Campaign (CFC) kickoff on October 5, 1998, 9:00 - 10:00 a.m. in Morris Auditorium. This year's theme is "Caring is Sharing," and the Marshall Space Flight Center has always demonstrated a spirit of caring and generosity by helping those in need through the CFC.

The CFC committee has planned several events to raise our awareness of the needs in our community through speaker presentations, bus tours, and a Community Service Day on September 19. Last year Community Service Day was a great success with over 60 people participating in "hands-on" help in the community. You will be receiving more information about these events in the next few days. The CFC brochure and campaign literature will be distributed after the kickoff. I urge you to join me in giving thoughtful consideration to the needs presented through CFC, and in making a personal commitment to support the campaign. Your participation and contributions are critical to the success of this campaign. Carolyn S. Griner, Acting Director

• September 9, 1998: Electronic Mail Activity Notice: On Saturday, September 12, 1998 from 7:30 a.m. to 5:30 p.m. the E-mail Directory Server (X500MSFC) will be unavailable due to a scheduled software upgrade. This outage will affect inbound electronic mail, which are messages of the form First.Last@msfc.nasa.gov and some relay traffic. All email will be queued and delivered once the server is back on line. Please contact the Help Desk at 544-1771 if you have any questions.

• September 9, 1998: Cancellation of September 1998 Cultural Diversity Training: Due to low enrollment, the September 9-10 session of the Cultural Diversity Leadership Program has been canceled. The next session, which is also the final session for 1998, will be November 18-19 at UAH, Wilson Hall, room 104. NASA civil service employees interested in attending should sign up via AdminSTAR. If you have any questions, please contact Pat Schultz, 4-7559, or Laura Groce, 4-9154.

• September 9, 1998: ISO 9000 Internal Audit of Elements 4.2 (Quality Planning) and 4.4 (Design Control): The ISO 9000 Internal Audit of Elements 4.2 (Quality Planning) and 4.4 (Design Control) will be the week of September 14, 1998. The auditors will be in SSL on Monday, September 14, 1998, from 9:00 a.m. to 12 noon.

• September 8, 1998: Cultural Diversity Training: There are still several spaces available for NASA employees in the next session of Cultural Diversity, scheduled for September 9 - 10, 1998. Anyone interested in attending should EMAIL Laura Groce by NOON Tuesday, September 8, 1998

• September 8, 1998: Ms. Griner to Hold Town Meeting Feedback Sessions: Acting Center Director Carolyn Griner says she is ready to listen to employees reaction to her thoughts on how to revitalize certain aspects of the Center's culture shared at a recent series of Town Meetings. The Feedback Meetings will be held 1:30 - 3:00 p.m. on September 8 in Building 4610, room 1054, seating is limited to 50 and September 9 in Building 4666, room 371H, seating is limited to 40.

• September 4, 1998: Holiday Schedule for Staff Meetings: Because of the holiday on Monday, September 7, the ES01 Staff Meeting will move to 10:30 on Tuesday. Larry Russell has decided to cancel the ES91 Meeting of this month. John Horack will notify you about his plans for the Roundtable Meeting.

• August 27, 1998: Electronic Mail Activity Notice: On Friday evening, August 28, 1998, from 6:00 p.m. to 9:00 p.m. and Saturday, August 29, 1998, from 7:30 a.m. to 5:30 p.m. the Microsoft Exchange Servers (MSFCMSG2 & MSFCMSG4) will be unavailable due to a scheduled server software upgrade. Users of the Microsoft Exchange will not be able to logon to the server to check e-mail nor will they be able to send or receive e-mail during this activity. All incoming e-mail will be queued and delivered once the servers are back on line. It is possible that the servers will be back on line before the times stated above. Please call the Help Desk at 544-1771 if you have questions about this activity.

• August 26, 1998: Network Outage: There will be a network outage Saturday, August 29, 1998, from 5:30 a.m. till 6:00 p.m. This outage will effect the LAVC1, LAVC2 sub-nets as well the file server ring in building 4481. E-mail and web service will be affected. It is expected that service will be returned prior to the 6:00 p.m. deadline.

• August 26, 1998: Request for FY98 Travel Orders: Per Mr. Taylor, it is requested that orders for all known travel for the remainder of FY98 (through September 30) be submitted to FMO NO LATER THAN SEPTEMBER 1, 1998. You should have firm plans for any trips you cannot process by that date and assure that the orders are submitted ASAP. Keep in mind that at some point S&E's travel money may be "pooled," and each trip will have to be approved by Mr. Taylor or Mr. Kennedy, so it is to your advantage to process all you can by September 1. If you have any questions or problems, please call Mary Spaulding at 544-6652.

• August 26, 1998: New MSFC PMS Rate for ALL Programs: According to CFO Office, a new policy regarding PMS rates has been established. The new rate is $19K per FTE for ALL programs. There is not a separate rate for small programs any longer. If you have any questions, please call Brent Harper at 544-2858.

• August 17, 1998: MSFC All-Hands Meeting - September 15, 1998: All civil service employees are invited to join Carolyn S. Griner, Acting Center Director, in Morris Auditorium on Tuesday, September 15, 1998, at 10:00 a.m. for the MSFC All Hands Meeting. If you have any questions that you would like Ms. Griner to address at the meeting, please e-mail to Judy Werner no later than close of business August 25, 1998. Anonymous questions can be sent in a sealed envelope to CO01/Judy Werner. For those unable to attend in Morris Auditorium, the broadcast will be shown on CCTV.

• August 12, 1998: Town Meeting: Acting Center Director Carolyn Griner has announced the first of a series of Town Meetings with Center employees to be held 1:30 - 3:30 p.m., Thursday (August 13, 1998) in the Building 4610 cafeteria. This will be the first of six Town Meetings with each employee invited to attend the meeting that best fits his or her schedule. Griner will present her thoughts on how to revitalize certain aspects of the Center's culture.

• August 12, 1998: SSL Computer Servers will be DOWN, Saturday, August 29: The NT, VAX, and UNIX servers in room 435 will be moved August 29th to room 302 to physically consolidate lab-wide resources, take advantage of UPS and provide more reliable and secure services. During the move, all electronic mail, network disks, network-served applications, and primary web services will be down for a significant fraction of the day. Every effort will be made to bring essential services back up as soon as possible. If this will cause a problem for you, please contact Linda Porter at 4-7588 or anyone in ES94 as soon as you can to discuss what may be done to help.

• August 12, 1998: Restored Leave: The Human Resources Office has emphasized that by law, that leave can not and will not be carried over; it has been restored once and that is it. You can donate restored leave to those on the leave transfer list if you do not plan on using it. Keep in mind that even though the leave year ends on January 2, 1999, the last day you can use the leave is December 31, 1998, due to the Holiday on Friday, January 1, 1999. If your restored leave is not used by 12/31/1998, you will lose it. Make sure you notify your timekeeper if you are using Restored Leave instead of Annual leave - it has a different code from Annual Leave and must be so noted on the timecard for processing.

• August 12, 1998: ISO Audit of Element "4.11, Control of Inspection, Measuring, and Test Equipment": There will be an audit of element "4.11, Control of Inspection, Measuring, and Test Equipment", September 21, 1998. If you have any questions or comments, please contact ES/Roslin Hicks at 4-7795.

• August 5, 1998: Full Cost Training: The following course announcement has been submitted by the IFM Training Program Office. Full Cost is a concept that ties all Agency costs (including Civil Service personnel costs) to major activities. All cost must be associated with an activity or project and NASA will use projects as cost objectives for managing, budgeting, and accounting. This course is for all MSFC employees. The schedule is as follows:

August 12 8:00 a.m. - 4:30 p.m. Building 4200, G21	August 19 8:00 a.m. - 4:30 p.m. Building 4200, G21	August 26 8:00 a.m. - 4:30 p.m. Sparkman Center Building 5304 Room 4331/33
September 9 8:00 a.m. - 4:30 p.m. Sparkman Center Building 5304 Room 4331/33	September 23 8:00 a.m. - 4:30 p.m. Sparkman Center Building 5304 Room 4353/57	Number of Hours: 8

Please sign up via AdminStar

• July 28, 1998: FERS Open Enrollment Satellite Broadcast: FERS Open Enrollment will be a Satellite Broadcast from 12:00 - 1:30 CDT tomorrow, July 29, on all CCTV monitors.

• July 28, 1998: Full Cost Training: The following Full Cost Training Sessions have been scheduled: Please sign up via AdminStar

• July 14, 1998: Fall Meeting American Geophysical Union, San Francisco, CA: Information for the 1998 AGU Fall Meeting is below. Please note the date for submission of abstracts. In order to have Joyce Waits do one purchase order to cover all abstracts please have the necessary paperwork to Freda Summers by COB, August 12, 1998.

• July 2, 1998: ES Lab various Facilities point of contact (POC) are as follows:

1. Facilities construction/modification/major repair action (Requiring Form 199) should be coordinated with Luke Gilchrist and Ernestine Cothran
2. Routine maintenance actions, such as call-in repairs or service requests, should be routed to ES93/Bob Cannon via e-mail. During his absences, ES93/Charles Ryland will handle the requests. By routing your e-mail request for maintenance services through Bob Cannon, we can better assure prompt action by the Facilities Office. Please refrain from direct call-in requests to Facilities, except in emergency situations where Bob or Charles are not available.

• June 19, 1998: Receiving Priority Shipments -- Tell the shipper to flag (mark) the package for priority delivery. Ask the shipper to do a Re-ship to Central Receiving. This Re-ship will go to Central Receiving 2 days before the package is delivered to MSFC which gives Central Receiving a "heads-up" with instructions for delivery (i.e. materials are packed in dry ice -- please delivery immediately). All packages must first be delivered to 4471/Central Receiving. Contractor is required to deliver packages within 3 days of receipt in Central Receiving.

• June 18, 1998: Procedures for Clearing Scientific and Technical Papers, Ordering Reprints, and Obtaining Payment of Publication Charges -- Memorandum dated May 15, 1998, to Space Sciences Laboratory and Global Hydrology Research Office, from AT01/Joyce Turner Waits. Please view the memorandum by double-clicking below or typing the following address:

• June 17, 1998: Change in Leadtime Processing Requirements for Travel Request -- Memorandum dated June 11, 1998, to all SSL Employees, from Dr. Gregory S. Wilson. Please view the memorandum by double-clicking below or typing the following address:

http://science.msfc.nasa.gov/ops/announce/secretarial/98jun11_leadtimetravel.htm

• June 15, 1998: Full Cost Training -- The following sessions of Full Cost training will be offered in July.

• June 3, 1998: All Hands Meeting - June 30, 1998 in Morris Auditorium at 10:00 a.m. If you have questions that you would like Ms. Griner to address at the meeting, please e-mail to Judy Werner no later than COB, June 12, 1998. Anonymous questions can be sent in a sealed envelope to CO01/Jude Werner. The meeting will be broadcast via CCTV for those who are unable to attend.

• June 3, 1998: HONOR AWARDS CEREMONY - The Annual Honors Day ceremony scheduled for 2 p.m. on June 9 has been changed to 1 p.m. on June 9. All attendees for this ceremony should arrive at Morris Auditorium by 12:30 for registration to be completed prior to the ceremony beginning at 1 p.m.

The ceremony scheduled for 10 a.m. on June 9 IS NOT changing --- it remains at 10 a.m. and those scheduled for this ceremony should arrive by 9:30 for registration.

 

We apologize for any inconvenience this change may cause.

• June 3, 1998: INVENTORY OF CONTROLLED EQUIPMENT - Inventory of controlled equipment in Building 4663 will begin on Wednesday, July 1, 1998. Your cooperation is solicited in assisting Inventory personnel in locating equipment locked in cabinets and desk drawers. Please make equipment available for scanning when Inventory personnel are in your area to avoid as much disruption as possible to your department personnel.

Please call Roy Reed at 961-2240 or Linda Rogers at 961-2242 if you have any questions.

• June 3, 1998: TECH EXPO '98 - Sponsored by: Small Business Industry Assistance Office, Procurement Office will be held on Thursday, June 4, 1998, in Building 4203 - Lobby Area, 10:00 a.m. - 2:00 p.m. All personnel invited. No Fee

*Cutting Edge Solutions in a Walk-through Table top Technology Exposition

*Technical Demonstrations from these industry leaders...Anixter, Boxhill Systems, CompUSA, ECCS, Epson, GTSI, ISTA, Motorola SSTG, ODS Networks, Red River Computer Corporation, Sigma Interactive, Vanguard Technology and others!

**Complimentary refreshments!

• May 27, 1998: The presentation on CLEARANCE OF SCIENTIFIC AND TECHNICAL PUBLICATIONS AND PRESENTATIONS that Freda Summers made to SSL Management council on Wednesday, May 27, 1998, 10:30 a.m. is at the following address:

http://www.ssl.msfc.nasa.gov/ops/announce/presentations/27may98clearance.htm

 

• April 28, 1998: Effective March 23, 1998, the new telephone area code 256 is assigned to MSFC. All calls into the new 256 area may be dialed using either the old 205 or the new 256 area codes until the mandatory change date of September 28, 1998.

• April 28, 1998: New TOLL-FREE 877 AREA CODE - Effective April 4, AT&T introduced a new toll-free area code, 877. The MSFC and MAF telephone switches have been programmed to recognize out-going calls to area code 877. AT&T now has three toll-free area codes, 800, 888 and 877.

• April 21, 1998: The Science Communications and the Internet: Preliminary Results from linking presentation that was presented to Brian Welch and Brian Dunbar of Headquarters on April 21, 1998 is at the following address:

http://science.msfc.nasa.gov/ops/library/vugraphs/hq_apr98/nasa_stats.ppt

• April 13, 1998: The Science Communication Process Update given by Dr. John Horack at the Center Staff Meeting On April 13, 1998 is at the following address:

http://science.msfc.nasa.gov/ops/library/vugraphs/ctr_staff/9th_floor_13apr98.ppt

• April 3, 1998: Please pass the word that there are many computer classes scheduled onsite at MSFC. The class information is in AdminSTAR and interested individuals may register via the new training software or with a MSFC Form 59. Following is a sampling of what we are offering.. and more are being scheduled in the near future:

• March 23, 1998: ISO Auditor Classes - Internal Auditor May 4-6, 1998 and Lead Assessor April 13-17, 1998. Please take note of the classes that are listed below. The training is very good and gives you an excellent perspective of ISO.

• March 2, 1998: WWW USAGE AND COMMUNICATING SCIENCE - The chart below demonstrates the increase in WWW Usage from January 1997 through March 9, 1998. We are currently receiving nearly 800,000 hits per month. YOUR SCIENCE SHOULD BE HERE!!!! If it isn't, give me a call at 881-4262 or e-mail me. -- John Horack
  

• February 19, 1998: THE NEW PATENT PROCESS AT MSFC SEMINAR - Dr. Wilson has scheduled a seminar on March 12, 2:00 - 4:00, 4481/107. The subject of the seminar is "The New Patent Process at MSFC" and will be conducted by James McGroary from the Chief Counsel's Office. The seminar is open to anyone interested or working with the patenting process (ALL MANAGERS ARE REQUIRED TO ATTEND).

• January 21, 1998: ISO 9001 Registration Audit dates are February 25th, 26th, and 27th .

• January 8, 1998: FY98 ISO 9000 Course Schedule.

NOTE: This course is strongly encouraged for all managers, this is a follow -on to the previous course Introduction to ISO 9000 Quality Systems. There will be 2 sessions a day 8:00-12:00 am and 1:00-5:00 pm. If a manager attends the am session on the first day, they would complete the 8 hr course in the am the second day. The same goes for the pm session.

A Training Form 59 should be submitted for each course 3 weeks prior to the starting date of the course. If you have any questions, contact Pat Schultz
4-7559.

• January 8, 1998: If anyone is planning on attending the 49th Internal Astronautical Congress, Melbourne, Australia, September 28 - October 2, 1998, please contact Stephanie Elliott (4-7533) in the Training Office! The theme of this year's Congress is "Pacific Rim: A Rapidly Expanding Space Market."

• December 4, 1997: Cultural Diversity Leadership Program Training Schedule 1998 (40 Students per session)

• December 4, 1997: COTR Training for FY98

• November 18, 1997: Elimination of the Form 424 - Mr. Jobe, EA01, signed a memo 11/7/97, stating that as of Monday, 12/1/97, paper Form 424's will no longer be used within S&E. All procurement actions, funding actions, sub allotments, shippers or excess will be processed via the Automated Procurement Request System (APRS). (For APRS Training - call Regina Pettis at 4-3482)

Request for service under the PriSMS contract will continue using the RFS Form. Actions to place funding on a credit card will continue to be processed using the Form 1007.

November 13, 1997: Internet Explorer 4.0 SECURITY PATCH for Windows '95 (ONLY) Please run this patch only if you have this combination.

• November 13, 1997: New Streamlined Lead-time Processing Requirements for Travel Request memorandum signed by Dr. Gregory S. Wilson on November 12, 1997.

• November 12, 1997: Dear Employees -- the Personnel Office met with the Administrative Officers yesterday & here are a few of the things that were discussed that they asked be passed on:

We are all being encouraged to use the Employee Express for making changes on Benefits, FEHB, Direct Deposits, Financial Allotments, Thrifts. EE has a new web page by which you can also make changes, and well as their telephone hotline: http://www.employee express.gov -- you will need to know your PIN. There are very nice new brochures in the Division Mail Boxes for all of you, as well as a wallet size card -- it explains how to call & get your PIN number since we have all forgotten.

There is a new form to request Restoration/Carry-Over of Annual Leave -- MSFC Form 4227 -- on the Centerwide Forms Application. This is instead of those 3 memo's that were done previously. You still must have a Leave Slip signed by your supervisor denying AL -- and it must be dated no later than NOVEMBER 21. Carry-over for as many as 10 employees can be listed on one Form -- I'll send copies to the Divisions so they can disseminate the info in Staff Meetings. It's time to get this done -- and please not request carry-over/restoration for less than 40 hours - that will not be approved. If you plan on donating leave, see below.

• October 29, 1997: Upcoming BATSE Seminars for October and November 1997

• October 20, 1997: NOA (Outside ISO 9000 Registrar) will be here for the Pre-Assessment Audit on October 21 - October 24. BE PREPARED!!!!

tsm 10/20/97

• October 10, 1997: The next SSL ISO 9000 Internal Audit will be held November 17-21, 1997. If you have questions, please call Roslin Hicks at 544-7795

• October 10, 1997: "To Advance and Communicate" October 10, 1997, Space Sciences Laboratory Newsletter.

• September 24, 1997: Bill Nye the Science Guy -- Bill Nye the Science Guy will be at the VBC on October 21st. Tickets are $7 loge/balcony and $9 orchestra. Tickets on sale at Ticketlink 1-800-277-1700 starting next Monday, September 29, 1997.

• September 23, 1997: Paper Clearance Confusion -- There seems to be some confusion on how papers are cleared and submitted. When you give information to your secretary to CLEAR a paper, it is cleared through NASA/MSFC. This does not mean it has been sent to the journal, institution, or meeting coordinator for submission. SUBMISSION is the responsibility of the author/originator. Clearing a paper and submitting a paper are two different things. If you have any questions, please contact Freda Summers at 4-2509.

tsm 9/23/97

September 12, 1997: Workarounds for coping with unwanted junk email.

• September 9, 1997: Server Change Requires Users to Modify Printer Settings. ES-BACKUP server will be retired on September 30, 1997. Windows NT, 95, or Mac users connecting to printers spooled by ES-BACKUP will need to reconfigure their printers by September 30. This will include most users at SSL. Click the following for explicit instructions for your operating system type:
  • Windows '95
  • Windows NT
  • Macintosh

lzp 9/9/97

• August 29, 1997: "To Advance and Communicate..." August 29, 1997 Newsletter

• August 15, 1997: "Metrics Database" Instructions

• August 15, 1997: "To Advance and Communicate..." August 15, 1997 SSL Newsletter

• August 6, 1997: New "official" URL for the SSL WWW page http://science.msfc.nasa.gov. The old address will continue to work.

• August 4, 1997: "To Advance and Communicate..." August 1, 1997 SSL Newsletter

• August 4, 1997: Clearance papers and abstracts for the AGU Fall Meeting should be given to ES01/Freda Summers by August 8, 1997, instead of August 20, because of the time it takes to clear the papers.

• July 28, 1997:The University Research BOA Program Information

• July 23, 1997: The Fall meeting of the AGU will be held in San Francisco, CA, on December 8-12, 1997. All abstracts must be received by AGU by August 27, 1997, therefore to ensure that they are all cleared in time, please send your abstracts to Freda Summers by August 20, 1997.

• July 22, 1997: SSL All Hands Meeting -- Dr. Gregory Wilson has scheduled a SSL All Hands Meeting on August 14, 1997, 9:30 - 12:00 in Building 4200, Conference Room P110... All SSL Employee are encouraged to attend.

• July 22, 1997: Secretarial Meeting Change -- Secretarial Meetings for the SSL Secretaries will be held every Thursday at 1:00 p.m. in the Deputy Director's Office (until the new Deputy Director arrives)

• July 17, 1997: "To Advance and Communicate..." SSL Newsletter

• July 17, 1997: ES81 Tuesday Staff Meeting/Presentation has been rescheduled from Tuesday, July 22, to Tuesday, July 29, same time and place, to accommodate the OSS Review being held at HQ on July 22.

• July 15, 1997: "List of Acronyms" most commonly used by SSL.

• July 15, 1997: "FOR THE RECORD" from the Director, Space Sciences Laboratory, Dr. Gregory S. Wilson

• July 2, 1997: The SSL Newsletter "To Advance and Communicate..."

• June 18, 1997: ISO 9000 information is now available from the SSL intranet home page. Look at the table of contents to the left to see the "ISO 9000" entry

• June 17, 1997: The First SSL Newsletter "To Advance and Communicate..."

• June 17, 1997: You are requested to read the MSFC Internal Communications Plan June 1997

June 9, 1997: Urgent Patches for Windows '95 and Windows NT:

• WINDOWS '95: Time to Install: Approximately 5 minutes, 1 reboot required. Two patches: 1) repairing a problem with unsolicited TCP/IP packets crashing Windows '95; 2) enhanced password security - Please install these patches for Windows '95.
• NT 4.0: Time to Install: Approximately 30-45 minutes, 4 reboots required: Multiple important patches exist for NT 4.0 - Please install these patches.

• May 27, 1997: Dr. Roy Spencer of SSL has been appointed to the position of Senior Scientist for Climate Studies. Roy joined SSL in 1987, and has attained national and international recognition for his pioneering work in developing the first techniques for monitoring global warming. CONGRATULATIONS ROY!!!

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• April 18, 1997: You may now get the agenda for the weekly ES-01 Staff meetings HERE. This is a standing agenda, also available from the summary information planning page.

  ---

• April 9, 1997: THERE IS A NEW-LOOK to the Publication form for Science Communications. We are now using the first release of the SSL Metrics Database. The procedure for clearing papers is exactly the same as before. However the visual appearance has changed. Go to the Science Library for complete details. The "Science Products DB" selection in the "TOPICS" at left will also take you directly to the database. Call Dr. John Horack 544-1872 if you have any questions or comments.

  ---

March 10, 1997:YET ANOTHER VIRUS ALERT: Internet Explorer 3.0/3.01 for Windows and NT has TWO more serious security flaws. Please download this PATCH FROM MICROSOFT as soon as possible. Macintosh versions are unaffected. The editor did not know another release was due, or she would not have sent the earlier message...

• February 19, 1997: If you are moving to a new office (ES41 personnel excepted): Please send Janet Henderson ,544-6750 your new room number and building number. Please ask any visiting scientist (or contractor) to provide Janet with the same information. If you move your phone yourself - IT WILL NOT WORK PROPERLY. We must contact phone services to relocate telephones.
  
  Also, to assure that your computer works properly, you must contact Ken Harris, 544-9197, our CSC service representative, to check LAN services. Please contact Ken, or anyone in ES94, for help in moving computer equipment.
  
• February 19, 1997: Staff Meeting Reminder: All division line managers are required to attend every Tuesday Staff Meeting. Agenda for next meeting.
  • 1st Tuesday of Month - All of ES41 personnel should attend including all SSL line managers.
  • 2nd Tuesday of Month - All of ES71 personnel should attend including all SSL line managers.
  • 3rd Tuesday of Month - All of ES81 personnel should attend including all SSL line managers.
  • 4th Tuesday of Month - All of ES91 personnel should attend including all SSL line managers.
    
• February 19, 1997: All SSL users (except those at the GHCC) running Exchange Clients: The mailboxes located on the Exchange Server located in B4481 called ISS-MSG1 were moved to ISSO-maintained servers called MSFCMSGx (where x is a number).
  
  Please note that the ISSO maintained mail servers have a 10 MByte size limitation to a mailbox. Many of the mailboxes being moved exceed that limitation. If the total size of your mail messages exceeds 10MB, you should create a Personal Folder, and locate it in the private area of your H: drive. You should then place your mail messages within this Personal Folder. If you don't, you will still retain all your messages, and you will still receive messages, but you will not be permitted to send messages.There is no limitation on size for this Personal Folder (except the size of your H: drive) and you can create multiple Personal Folders. If you have any problems, don't hesitate to contact Sharon Ing at 544-3857 (sharon.ing@msfc.nasa.gov), anyone in the Data Systems Branch or call the Help Desk (544-1771) for assistance.
• February 3, 1997: URGENT! All abstracts for the Spring AGU are due to the AGU no later than February 27, 1997. Abstracts submitted after this date will not be accepted. The abstract must be cleared through MSFC and a Purchase Order (P.O.) number assigned. One P.O. number is given for all AGU abstracts for our Lab. Freda Summers will prepare a memo to Joyce (Turner) Waits on February 14 that will contain a list of titles and authors submitting. All abstracts must be attached to this memo. The P.O. Number and information to be used for your submission is below. Put this in the form used for your abstract:

Financial Management Office
Attn: Code BF52/Kathy A. Shockley
NASA Marshall Space Flight Center
Huntsville, AL 35812
P. O. #H-27637D

Freda needs your abstract NO LATER than noon, Friday, February 14, 1997, to be able to prepare the memo for Joyce. Also, make sure you have a paper clearance form attached (already typed by your secretary). If the paper has already been cleared please attach a copy of the typed form. Call Freda Summers at 544-2509 with any questions.

• January 18, 1997: Marshall now has its own IntrAnet, called Inside Marshall. Announcements, news, employee information, and much more is available. Try it!

• The Science Communications 120-day Summary Report from John Horack is available here on the IntrAnet. You can receive a paper copy of the document by sending a request to the author.

Marshall Space Flight Center is playing an important role in the Materials Research in Low Gravity session at next year's SPIE International Symposium on Optical Science, Engineering, and Instrumentation, and solicits its engineers and scientists to showcase their work. The meeting will be held next July 27 - August 1 in San Diego. Please contact Narayanan Ramachandran or check out his SPIE Info Page for further information.

Office of Health and Safety Material Safety Data Sheets If you are asked for a password, use demo/demoohs respectively, typed in lower case only. Please provide feedback to Ken Mitchell.

The 1996 Summer Science Communications Report from Dr. Debbie Treise is now available on the IntrAnet, however it is in MS Word Format Only.

Curator: Linda Porter